We make systems understandable.

One system. Two perspectives — clarity for the people going through it, confidence for the organisation running it.

No sign-up. Built in Ireland. Yours to keep.

Illustration: a person studying a process map on a wall, working out what happens next

Illustration generated with AI.

For people

I need to understand a system or process

I’m trying to use a service, follow a procedure or work out what happens after I apply — and nobody has shown me the whole picture.

Sketch your understanding in minutes — or let the tool read the letter or policy you were given
See where you are, what happens next, who decides — and what’s still unknown
Send them one clear email: “Is this right?” A ready-written message asks them to confirm or correct it

Write it down — and ask: is this right? → or read how support organisations work

Illustration: a manager explaining a process map to her team in a meeting room

Illustration generated with AI.

For organisations

We need people to understand us

Funders want evidence. Auditors want records. GDPR and the AI Act want documentation. And people just want to know what happens next. You keep answering each of them separately — about the same process.

Map the process once, in minutes — and answer them all from one place
Three views from one map: plain language for people, roles for your team, evidence for auditors — GDPR and AI use marked at every step
When someone sends you their sketch of your process, correcting it takes minutes — and becomes your confirmed, public answer, so nobody has to ask twice

Explain it once → or see how organisations publish theirs

Two doors, one idea: the same process, written once, rendered for whoever is reading it.

Publishing a process is not the same as understanding it.

Every step above is written down somewhere. Between them sit the questions nobody wrote down: what do I bring, who decides, how long does it take, and what happens if the answer is no. That gap is where people give up — and where an organisation cannot show what it actually did.

For people

Know what happens to you.

The steps in plain language — what you need to bring, who decides, what you walk away with, and what comes next.

For your team

Know what to do.

Who owns each step, what has to arrive before it can start, what it produces, and where the handover happens.

For accountability

Show what happened, and why.

The decisions, the record behind each one, and the route open to someone who disagrees — ready for a funder, a board or an auditor.

Every step. Every decision. Everyone looking at the same map.

Draw one process free → or see what this looks like for the person

"Process mapping helped us spot risks we hadn't seen — and finally showed us just how much we actually do."

— a small Irish community organisation we worked with

BeforeThe work lived in the founders' heads — no single view connected activities, decisions and records.

What we mappedFive core processes end-to-end — from sourcing through preparation and distribution to education and feedback — each with owners, records, suggested evidence points and risk controls.

What became visibleFive named risk patterns, including weak traceability, distribution without evidence of use, and a missing feedback loop — each now paired with a practical control.

What they receivedThree working documents: an internal transparency map, an external one-page view for funders, and an ISO-informed process map with named ownership.

Identity withheld at this stage — many community organisations avoid public endorsements to stay neutral with funders and peers. Every fact above comes from the delivered documents.

This is for

Charities & NGOs Community & Voluntary Social Enterprises EU-Funded Programmes Care & Childcare Providers Employers & Public-Tender Suppliers

A published signatory of the EU Code of Practice on Transparency of AI-Generated Content.

A commitment to a way of working — not a certificate, and not a claim of compliance. We practise what we sell: our own self-review, weaknesses included, is published in full.

Registered in Ireland — Vedomia Limited, No. 796586, Midleton, Co. Cork.

We audited ourselves first — and published the result, 13/20, weaknesses named. Read the self-review

17 ready-made maps of EU-funded programmes — SICAP, LEADER, ESF+, AMIF, Erasmus+ and more. Start from one

Why it matters

Organisations are more complex than ever.

You know the feeling: a funder emails asking exactly how a decision was made, and for a moment nobody is quite sure. Not because anyone did anything wrong — but because the process only ever lived in someone's head. Growing expectations around governance, compliance and reporting have made even well-run organisations hard to explain — including to the people running them. We call this opaque transparency: organisations publish more than ever, yet remain harder than ever to actually see.

What this looks like day to day

Processes live in people's heads

When key knowledge sits with individuals rather than in shared systems, every staff change, every handover and every audit becomes a risk.

Responsibilities overlap

Without clear ownership and documented sequences, things fall between the cracks — and no one is quite sure whose job it is to catch them.

Knowledge becomes fragmented

Different parts of the organisation develop different ways of working. The result is inconsistency, duplication and effort that nobody planned.

People become overwhelmed

When complexity is invisible and undocumented, individuals carry the weight of the whole system. Burnout, errors and turnover follow.

Visibility × Sequence × Justification × Auditability — that is how trust is built. Vedomia makes all four visible.

Free Transparency Toolkit

Start with your process map.

Building a map of one process is the heart of it. From that same map you can also see your AI use and score your transparency — the other two tools are just different views of the same picture. Three free tools, no sign-up.

Start here · Build your map

Process Map Builder

See your whole programme on one page — who does what, where the risks hide, and what an auditor or funder would ask first. Works for any organisation, publicly or privately funded. Most maps are done in about 10 minutes — free, in your browser.

Build your process map

Two more views on the same map

A view on your map · 10 minutes

Transparency Self-Audit

A practical self-assessment based on Vedomia's four-pillar transparency model: Visibility, Sequence, Justification and Auditability. Get an instant score and a detailed breakdown across all four.

Take the audit A view on your map · Article 50

AI Transparency Relevance Check

Answer plain-language questions to screen which Article 50 transparency situations may be relevant to your organisation and create draft wording for internal review. One simple logic: see where AI enters your process, then say it clearly.

Explore which situations may apply

Draw your process map — free → Your process on one page, in three views, with a health check naming what is missing. No account, no card.

We practise this ourselves — see how we use AI to run Vedomia.

Solutions

Ways to work together.

Three services. Every paid engagement begins with a free demo.

START HERE · FREE

Draw one of your processes.

Free

Map it free in your browser — three views and a health check included. When you want it official, the board-ready Word pack is €99, once.

Build your map — free →

STEP 1 · SEE THE WHOLE PICTURE

Your whole organisation on one page.

€450 one-off

Two 90-minute working sessions with your management team, top 5 priorities named. If the map isn’t useful, you don’t pay.

Book a demo

Free 30-minute call first · you only pay if you decide to go ahead.

STEP 2 · BUILD THE SYSTEM

Every process you run.

Scoped with you

Up to 8 core processes, mapped with the people who run them — owned, dated and handed over within 6–8 weeks.

Talk to us →

Free 30-minute call first · you only pay if you decide to go ahead.

Vedomia supports organisational visibility, evidence readiness, funder reporting, audit preparation and FOI readiness where applicable. It is not software, does not provide legal advice, and does not certify regulatory compliance.

From the blog

Thinking on transparency.

All articles

Transparency

The Vedomia Transparency Model: How Internal Transparency Creates External Transparency and Organisational Trust

June 2026

EU AI Act

Transparent Generative AI Use in Charities & NGOs — Building Trustworthy Infrastructure

June 2026

Foundations

What Transparency Really Is — and Why It Matters Today

May 2026

Sandra Ahmidat Fedakova, founder of Vedomia, at a conference beside the Vedomia banner

About

I’m Sandra Ahmidat Fedáková, PhD., founder of VEDOMIA.

Across the nonprofit and development sector, I kept seeing the same pattern: valuable work that the system couldn’t show. Processes stayed in people’s heads, decisions left no clear trace, and reporting brought stress instead of certainty.

I did not see this from a distance. For three years I coordinated quality systems and designed the internal SharePoint systems at one of Ireland's Local Development Companies, delivering EU co-funded programmes. That is where I learned, from the inside, what it takes to make this sector's work visible: the systems, the sequence, the evidence behind every report. Before that, a doctorate in materials and quality engineering at the Technical University of Košice, and three years with Voxpro for Airbnb — where I saw how much trust depends on clear communication when something goes wrong.

That is why I founded VEDOMIA — an independent Irish company that helps nonprofit and EU-funded organisations turn hidden knowledge into clear, understandable and verifiable systems.

For me, transparency does not mean more documents. It means knowing what happened, in what order, why — and how it can be verified. When a system becomes visible, people calm down and trust can grow. That is why my own transparency review is published in full.

PhD, Materials & Quality Engineering — TU Košice Quality & Data Systems — 3 years inside an Irish Local Development Company PG Cert — Leadership: Communication & Digital Transformation (TUS) Enterprise & Community Development — EQUAL Ireland Ireland & Central Europe

If any of this sounds like your organisation, I'd like to hear about it.

Book a demo Verify Sandra on LinkedIn ↗

Get started

Ready to make your work easier to understand?

Book a free 30-minute demo. No pitch, no pressure — just an honest conversation about your organisation and where we might help.

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The fastest way to reach us is by email. We typically reply within one working day.

contact@vedomia.com 083 847 5268

Registered in Ireland · No. 796586 · Serving organisations across the EU